TODDINGTON VILLAGE HALL ASSOCIATION

Registered Charity Number 1001875

The Deed of Declaration of Trust is the Association’s governing document, which

• sets out the objects of the charity and the framework within which it must
  be managed
• places responsibility for the operation and management of the Hall in the hands
  of charity trustees (otherwise known as “the Management Committee”),
  who can be elected at the Annual General Meeting;  co-opted as circumstances require;  or appointed as representatives of bona fide local organisations
• appoints Toddington Parish Council as the custodian trustee of the charity, to hold the documents of title to the land on which the Hall is built (as the charity does not have the legal status to hold them).  The Council has no powers of management over the Hall.

The trustees act voluntarily, and without payment, and Association is required to
carry out checks to ensure that there are no legal constraints on any individual
becoming a trustee.

The Management Committee must

• observe all statutory rights and obligations (including those relating to charities;  equality;  health & safety;  employment, etc.)
• follow the clear guidelines set out by the Charity Commission, so that any
  collective or individual liability is avoided
• operate on a day to day basis in a way which interprets and supports, but
  does not contravene, the objects for which the charity was formed.

The Association aims to run the Hall on a self-financing basis, with income from hire fees covering the operating costs as well as contributing to the reserves which need to be maintained to cover future repairs and replacements.  In January 2016 it began the lengthy process of reviewing and updating its policies and procedures, to ensure that they remain relevant and comply with changes to statutory and other requirements.

HALL MANAGEMENT